STEVENS COUNTY BOARD OF COMMISSIONERS
Regular Meeting Official Proceedings
Tuesday, July 2, 2019 9:00 a.m.
The regular meeting of the Stevens County Board of Commissioners was called to order at 9:00 a.m., Tuesday, July 2, 2019, by Chair Jeanne Ennen. Members in attendance were: Wiese, Ennen, Kopitzke, Wohlers, and Staples.
The Pledge of Allegiance was recited.
Commissioner Kopitzke moved to approve the Agenda with one addition added to Agenda Item Two. Commissioner Wiese seconded the motion and all members voting aye, motion carried.
Commissioner Wohlers moved to approve corrected minutes of the 06/18/2019, regular meeting. Commissioner Kopitzke seconded the motion and all members voted aye, motion carried.
The Chair opened the meeting for public comment. Mike Sax from Pittsburgh, PA, and property owner in Stevens County, raised concerns regarding the Solid Waste Service Fee being an assessment or a tax. He also asked what the boards interpretation of occupied parcel or household. He contended that his vacant properties should not be subject to the solid waste service fee. Commissioners replied to his concerns by explaining all the services the fee covers and that all parcels bear the burden of the cost no matter the occupancy, or usage.
Stephanie Buss Auditor/Treasurer presented the Auditor's Warrants for the 6/19/2019 and 6/29/2019 time periods for review. Buss fielded questions from the Commissioners.
Buss requested approval for renewal of a liquor license. Staples motioned to renew Pomme de Terre Golf Club liquor license. Kopitzke seconded, all members voting aye, motioned carried.
Buss requested to continue audit services with Baker Tilly for three years. After board discussion Commissioner Staples motioned to approve Baker Tilly quote for audit services for 2019-2021. Wiese seconded, all members voting aye, motioned carried.
Commissioner Staples motioned to approve Northland Securities to provide Continuing Disclosures for bond obligations. Wohlers seconded, all members voting aye, motioned carried.
Bill Kleindl Environmental Services Director and Solid Waste gave an overview of the solid waste fee concerns. Kleindl outlined the fee and explained that it funds the single sort recycling program, monitoring wells at landfill, household hazardous waste program, and other various costs associated with the county wide solid waste program. Kleindl fielded questions from commissioners.
Commissioner Staples motion to approve the following resolution.
RESOLUTION NO. 190702-18
REVISE SOLID WASTE
MANAGEMENT SERVICE FEE
WHEREAS, Minnesota Statute Chapter 400.08 authorizes Stevens County to impose a reasonable charge for solid waste management including, but not limited to, recycling and household hazardous waste services, collection, processing, and disposal of solid waste, closure and post closure care of a solid waste facility and response to releases from a solid waste facility or closed solid waste facility; and
WHEREAS, Section 4.5 of the Stevens County Solid Waste Ordinance adopted November 20, 1991 authorizes the County Board of Commissioners to impose a fee for solid waste management services; and
WHEREAS, all of Stevens County shall be deemed a service area for the purpose of implementation of a solid waste management service charge;
NOW, THEREFORE, BE IT RESOLVED that the following revised rate schedule is adopted by the Board of County Commissioners for a Solid Waste Service Fee consisting of five (5) classes of solid waste producing properties; and further establishes annual fees to be charged against said properties in a manner which will result in a statement of the fees to be included on the annual property tax statement for each eligible property;
BE IT FURTHER RESOLVED, that the fees of tax year collectible 2020, and until further revised, shall be as follows:
ClassType of PropertyAnnual Fee
1. Households, including rental properties and$80.00
mobile homes not in a mobile home park
2. Apartment complexes, mobile home parks,
multiple housing units;1-4 units$120/bldg.
25 + units$340/bldg.
3. Business and Industrial:
0 - $50,000Estimated Bldg. Market Value$80.00
50,000 - 150,000Estimated Bldg. Market Value$120.00
150,000 - 300,000Estimated Bldg. Market Value$180.00
300,000 - 500,000Estimated Bldg. Market Value$340.00
500,000 +Estimated Bldg. Market Value$700.00
4.Exempt properties and others, including churches,$80.00 to
group homes, schools, county, city and state offices$4636.00
5. Seasonal-Recreation Home$80.00
Commissioner Wohlers seconded, all members voting aye, motion carried.
Commissioner Kopitzke motioned to pay the new per ton fee for transporting and processing recycling. Commissioner Wiese seconded, all members voting aye, motion carried.
County Engineer Todd Larson gave a highway department update. Larson gave an overview on maintenance, administration and engineering activities. Indicating that over half were near completion.
Larson presented a detour agreement with MNDOT.
Commissioner Kopitzke motion for payment and to approve following resolution.
RESOLUTION NO. 190702-19
HIGHWAY NO. 28
It is resolved, that Stevens County enter into MNDOT Agreement NO. 1034341 with the State of Minnesota, Department of Transportation for the following purposes:
To provide for payment by the State to the County for the use of County State Aid Highway No. 8 and No. 13 as a detour route during the construction to be performed upon, along, and adjacent to Trunk Highway No. 28 from 350 feet west 4th Street West in Chokio to Lyndale Avenue in Morris under State Project No. 7503-38.
IT IS FURTHER RESOLVED, that the County Engineer, Todd Larson and the County Coordinator, Rebecca Young are authorized to execute the Agreement and any amendments to the Agreement.
Commissioner Wiese seconded, all members voting aye, motion carried.
Wohlers motioned to award 2019 seasonal shouldering to apparent low bidder, Commerford Gravel, Inc of Danvers in the amount of $27,000(or 13.50/TN). Staples seconded, all members voting aye, motion carried.
Larson requested the approval for replacement of furnace/AC for highway facility. After Board discussion, Kopitzke motioned to approve purchase of a replacement furnace and A/C for highway facility in the amount of $7,500. Staples seconded, all members voting aye, motion carried.
Melanie Fohl HRA Executive Director requested reappointment of Barb Tomoson to the HRA board. After discussion, Kopitzke moved to reappoint Barb Tomoson to HRA Board for a five-year term. Wiese seconded, all members voting aye, motion carried.
Rebecca Young County Coordinator, requested the approval of a resolution for Healthcare Services.
Commissioner Kopitzke motioned to approve the following resolution.
RESOLUTION NO. 190702-17
REQUEST FOR PROPOSALS TO
PROVIDE HEALTHCARE SERVICES
WHEREAS, the Minnesota Department of Human Services (DHS) has published a Request for Proposals (RFP)to provide healthcare services to recipients of Families and Children and MinnesotaCare along with Minnesota Senior Health Options (MSHO) and Minnesota Seniors Care Plus (MSC+) in eighty (80) Minnesota counties including Stevens County; and
WHEREAS, DHS has requested county evaluations and recommendations regarding the RFP proposals from each respective county; and
WHEREAS, PrimeWest Health, UCare, Medica and Blue Plus submitted proposals to provide managed health care services in Stevens County; and
WHEREAS, PrimeWest Health, Medica and Blue Plus submitted proposals to provide managed health care services in Stevens County; and
WHEREAS, representatives of Stevens County Human Services have reviewed and evaluated the proposals; and
WHEREAS, PrimeWest Health has submitted a proposal suitable to meet the needs of Stevens County. We strongly recommend that we remain a single source plan in Stevens County with PrimeWest Health as our soul provider for Families and Children, Senior Health Options and Senior Care Plus and our default provider for MinnesotaCare. PrimeWest Health's proposal demonstrated knowledge of our county demographics, services, and needs and has a history of working closely with the county to address said needs as well as work preventatively in our communities. PrimeWest Health has a long history of community reinvestment in Stevens County and we feel strongly that as a small county we would not receive the priority we do from PrimeWest Health from other providers.
THEREFORE BE IT RESOLVED that the Stevens County Board of Commissioners supports the recommendation of Stevens County Human Services approving PrimeWest Health as a single source Managed Care Organization (MCO) providing managed health care services in Stevens County.
Commissioner Wohlers seconded, all members voting aye, motion carried.
Young presented the amended job description for Accounting Technician in the Human Services Department. Staples motioned to approve the amended Accounting Technician job description as presented. Wiese seconded, all members voting aye, motion carried.
Young requested approval for a Chief Deputy Appointment. Kopitzke motioned to appoint Jason Reed to Chief Deputy at Grade 23, Step 7 effective October 1, 2019. Wohlers seconded, all members voting aye, motion carried.
Staples motioned to approve backfill for investigator position that will be vacated upon Reed's promotion. Wiese seconded, all members voting aye, motion carried.
The board set a closed session for July 16, 2019 at 8:00 a.m. for purposes of union negotiations.
Young presented a request for the DAC for cost share on the second parking lot lift. This was originally budgeted for 2018, and then moved to 2019 budget. Wohlers motioned to pay $10,000 to DAC parking lot second lift from 2-112, capital improvements. Wiese seconded, all members voting aye, motion carried.
Young and County Assessor Craig Swanson gave the board an update on tax court settlements. We received an early notice of a settlement and amount owed would be updated to the board at a future time.
Young gave board reminders about upcoming DNR meeting on July 23rd regarding the OHWL on the Alberta WMA.
Young ended updates with some tax law updates from the 2019 legislative session. One that will potentially impact the Hancock Redevelopment Project on Main Street. Tax law changes will provide exemption for 501(c)3 Day Care Centers. At this time, rough estimates may exclude 50-66% of the property value from taxes. However, final blueprints are needed to determine final tax estimates.
Chair Ennen called the public hearing to order at 10:00 a.m. for T21. Approximately 25 members of the public were present in support for the T21 ordinance. Dr. Huikko - SCMC, Ella - youth from Hancock, and Kitty Mahoney - Nurse, mother, and community member, gave their personal testimony in support of T21. Kopitzke thanked SCMC, HPH, and residents for their support by being present today.
Commissioner Kopitzke motioned to pass the following T21 Ordinance #13.
RESOLUTION NO. 190702-20
ORDINANCE NO. 13
AN ORDINANCE OF STEVENS COUNTY REGARDING
TOBACCO LICENSING AND REGULATION:
WHEREAS, the Stevens County Board of Commissioners has committed to tobacco prevention effects for youth in Stevens County; and
WHEREAS, the T21 Ordinance prohibits the sale of tobacco and tobacco related products to persons under the age of 21; and
WHEREAS, the Stevens County Board of Commissions held public hearings and took public testimony on June 18 and July 2, 2019 unanimously in support of the T21 Ordinance,
NOW, THEREFORE BE IT RESOLVED, that the Stevens County Board of Commissioners has here by ordained the T21 Ordinance to take effect on August 1, 2019.
Commissioner Staples seconded, all members voting aye, motion carried. Chair closed hearing at 10:07 a.m.
Commissioners were provided an opportunity to update on assigned committee activities.
Having no further business, the meeting was adjourned at 10:11 a.m. on a motion by Staples, second by Wohlers and all members voting aye.
Rebecca Young, County CoordinatorJeanne Ennen, Chair